Legal Secretary (California experience required)

(West Coast, Full-time, Remote)

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary with California experience to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

This position supports the Virtual Office Team by providing secretarial and administrative assistance to attorneys, handling complex tasks, and working collaboratively in a remote team environment. It primarily supports a specific set of attorneys and offers back-up support as needed.

• Performs court filings, prepares pleadings, updates indices, prepares exhibits, and discovery shells.
• Maintains and organizes files in an orderly manner.
• Ability to draft standard pleadings, correspondence, memoranda, and other documents.
• Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to clients or accounting.
• Possesses knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices.
• Possesses strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm’s systems and databases.
• Accurately files court documents both electronically and in document form and able to determine and follow any local or judge-specific requirements related to same.
• Exhibits good judgment and organizational skills to receive, record, and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
• Regularly and accurately proofreads all documents to ensure accuracy and completeness before distribution or filing.
• Regularly anticipates the needs of assigned attorneys to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance).
• Routinely reviews and follows up on client deadlines and calendar appointments.
• Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).
• Accurately prepares and submits client intake forms.
• Follows the standard naming and profiling conventions when emailing and saving documents to the document management system.
• Regularly and consistently updates client files and pleading indices.
• Maintains attorney-specific case lists, charts, and status of cases and outcomes.
• Timely reviews, follows up on and accurately files client-related emails.
• Develops, implements, and maintains systems to promote organization and efficiency.
• Understands and complies with office policies concerning file management, case lists, filing, and recordkeeping.
• Effectively manages and monitors deadlines.

Requirements

• Minimum of a high school diploma required (College degree is preferred, but not required).
• A minimum of five years of experience as a legal secretary is required.
• State and federal court filing experience (manual and electronic).
• Must have experience with legal filing procedures in California jurisdictions, (experience in other states a plus).
• Experience with Lexis Nexis, Pacer, ECF, Milana (or similar docketing system), and Concur.
• Possess excellent verbal and written communication skills.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Accurate typing at a net speed of 65+ wpm.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, e-Filing, and database software.
• Willing to work an alternate schedule or overtime to accommodate later filings when needed.
• Exhibits knowledge of litigation processes.

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).

The expected annual salary range for this position is $62,000 - $77,000. Final compensation will be determined during the interview process and may vary based on factors such as prior experience, relevant expertise, geographical location, market conditions, and business needs.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, sick leave per Seattle law, and 15 days of paid time off and 10 paid holidays per benefit year.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.